Minutes of AGM 1st April 2021
Minutes of the Annual General Meeting
Held on 1st April 2021
Due to the current State of Alarm, the meeting took place by means of Zoom videoconference.
Louise Kirkley opened the meeting at 16.30H.
The following members participated in the meeting:
Louise Kirkley, Peter Bayliss, Melvyn Wright, Brian Mellis, Andy Robson, Sally Merrett, Pete Whitbread, Udo Weyergraf, Paul Trunchion, Angie Dickinson, Gillian Parker, David Cox and Paul Elvey.
90 members gave their proxy votes to Louise Kirkley
Apologies for Absence
A number of members sent apologies for absence.
Minutes of the previous Annual General Meeting.
The draft Minutes of the previous Annual General Meeting were unanimously approved by the meeting.
President’s report on the activities of 2020
I would like to thank Peter Bayliss and Angie for keeping us up to date with all the changes to the covid restrictions.
Walking Group – two walks completed in 2020. Thank you Sally for organising these great walks and we look forward to the walks starting again.
Library – Thank you to Sue and Michael for running this service and maintaining the library.
Red Cross – Two collections which in total came to around 650 euros. Thank you to everyone that made a donation.
Meetings with Vice Mayor.
We have had 4 meetings in total. I would like to thank Peter Bayliss, Pete Whitbread and Angie for attending these meetings with me. These meetings have been very productive and there has been a dramatic improvement in the appearance of our streets and parks as a result of the following.
- Trees in streets trimmed and regular weed spraying taking place
- Parks – cutting back of over grown shrubs and trees.
- Planting of new trees on the lower road into Gata.
- New Dog waste signage to be erected around the estate
- Road sweeper first time in 15 yrs.
- Agreement for new road signage on bottom road. A new entrance sign in front of the Olive trees with street layout.
We are continuing talks with the council on how they will adopt the urbanisation.
The report from the President was approved unanimously by the meeting.
Louise also read out a very positive letter received from Tony Signes the Vice-Mayor. The text of the letter has been appended to these minutes.
Treasurers Report
| 1st Jan 2020 | Bank balance | 9,335.44 € | |
| Petty cash available | 60.03 € | ||
| Total liquid assets | 9,395.47 € | ||
| Income this period | 1,340.00 € | ||
| Expenditure this period | 511.50 € | ||
| 31st Dec 2020 | Bank balance | 10,163.94 € | |
| Petty cash available | 60.03 € | ||
| Total liquid assets | 10,223.97 € |
The statement of audited accounts can be found here:
https://drive.google.com/file/d/1e7szrNXurYMA4d3BTZbBj-3nhkbRnXv_/view?usp=sharing
The meeting approved the Treasurer’s report unanimously.
Graham Ackers and Peter Whitbread were thanked for auditing the accounts.
Membership Report
At the end of 2020 the membership was 237 households and the income from membership fees in 2020 was 1.340.00 euros.
Election of President
The re-election of Louise Kirkley as President was proposed by David Cox and seconded by Paul Trunchion.
The proposal was approved unanimously by the meeting.
Election of other committee members
The re-election of the other committee members was also proposed by David Cox and seconded by Paul Trunchion. The proposal was approved unanimously by the meeting so the committee for 2021 will be:
President: Louise Kirkley
Vice-President: Angie Dickinson
Secretary: Gill Parker
Treasurer: Paul Elvey
Membership Secretary: Peter Bayliss
Election of Representatives
With the exception of David Endeacot, all the representatives are prepared to stand again for 2021, so the list of Representatives is:
M1A Angie Dickinson
M1B Jim Wilford
M 2 Peter Bayliss
M 3 Pete Whitbread
M 4 Anne Williams
M 6 Paul Trunchion
M 8 Steve Hartney
M 9 Paul Elvey
M10 Andy Robson
M12A Kathy Thompson
M12B John Byford
M13 Richard Tytheridge
M15,M14 Ian Rogers
M16 Sigmund Bang
M18,M19 Louise Kirkley
M20,M21 David Cox
No representation: M1C, M5, M7, M11, M24
David Endeacot was thanked for his contribution to the association.
Membership Fees
Membership fees will continue at 10 euros to join and 10 euros a year. No deadline for payments will be imposed until Covid is resolved.
At present fees cannot be paid online, but cash payments will be accepted by Louise Kirkley or Peter Bayliss. When this changes members will be informed.
Provisional date for AGM 2022
No date was set. The AGM normally takes place in Febuary.
Appendix A – text of email from Tony Signes the Vice-Mayor.
Hi everybody,
I’m sorry not being able to have a meeting with you this year, but the situation we have with the pandemic is making all of us to do things differently the way we were used to. I hope all of you are fine and very soon we’ll be able to do a “normal” life. I know some of you have lost a loved one because of COVID-19, and I want to send you all my condolences and support.
First of all I want to thank Louise for all the effort she’s doing to improve the situation of Gata Residencial. Also Peter Bayliss, Peter Whitebread and Angie Dickinson. All of them are doing a great job.
Let’s go with the questions:
– We did a big cleaning of the parks and the whole urbanisation. I think things look much better now, and we will try to keep everything as clean as we can. For us is very important all the feedback we are having from Louise, and both Peters.
– Signs for dogs are at the entrance of the parks. If you think you need more, we´ll put them where it is necessary.
– We’ve put two signs at the main entrance of the urbanisation that says “Urbanització Gata Residencial”, so you can see them coming from Gata or from Lliber.
– Very soon we’ll install at the entrance from pedreguer a big sign with a map of the urbanisation, so everybody that comes from there can find a street quickly.
– This year, sooner than later, we will install the compost machine. We will explain the use of that to the volunteer people that are going to do the test. It’s been delayed a bit, but is coming soon.
– We will continue spraying for weeds regularly. It has been done recently again.
– Police have orders to control the parks. Is difficult to control 24 hours a day, but I think now is a bit better than before. We will continue with that.
– This tuesday night we approved the budget for 2021. In this budget we gave more money to Solgata to contract one person more a year, so they can send two persons to gata residencial to clean de parks regularly.
And now, maybe the most important thing, How’s the court thing.
As all you know, town hall lost the trial with Bertolin, so we have to pay Bertolin an amount of money. As a result of that the “director de obra” sent us to court too, because they asked for money . We tried to agree with them to accelerate the decision, but they don’t want to talk with us. They said “we’ll wait for the trial resolution”, maybe because they think they’ll get more money. We’ll see.
But now we are not going to wait until the resolution to start with the finishing process. So I’m glad to tell all of you that on the 19th of April, we are having the first meeting about the project to finish urbanisation. It’s a technical meeting, but I’ll inform Louise about the result of the meeting. I’m very happy about this and I think all of you should be too. Churchill said ” Now is not the end. It is not even the beginning of the end. But it is, perhaps, the end of the beginning.” Well, it’s not the same situation, god knows, but we can see the end closer.
It’s going to be hard work, maybe a bit longer than we expected, but we are going to finish it.
I wish all of you the best, and I hope next meeting we are going to be all together and be able to have a nice moment and talk about how things are going.
Kind regards
Toni Signes