Minutes of Committee meeting – 12th January 2020

Committee member	Position	Representative	Present(P)/Apologies(A)
Louise Kirkley	President	M18/M19	P
Angie Dickinson	Vice-president	M1A	A
Peter Bayliss	Membership Secretary	M2	P
Paul Elvey	Treasurer	M9	P
Gill Parker	Secretary		P
Jim Wilford		M1B	A
Pete Whitbread		M3	P
Anne Williams		M4	A
Patrick Price		M5	P
Steve Hartney		M8	P
Andy Robson		M10	P
Kathy Thompson		M12A	A
Maria del Valle Arroyo		M13	P
Ian Rogers		M14/M15	P
Sigmund Bang		M16	A
David Cox		M20/M21	P
David Endeacot		M24	P
Paul Trunchion		M6	P
No representation John Byford		M7/M11/M1CM12B	P

Minutes of previous meeting

No comments.

Site Adoption

Louise had a meeting with the vice mayor on 16^th Dec also present was Peter Whitbread.

1. Nothing further on the court case
2. The bins in the park will continue to be emptied and if needed we can request more often.
3. Cockroach spraying is 4 times a year
4. Dog waste signage – Council cannot provide any at present, but they will be included in this year’s budget.
5. Parks are being monitored by police. Council will be looking to replace the children’s play equipment, but again pending the budget. The council are also looking into replacement benches that would not require maintenance.
6. The trimming of the orange trees fell under Sol Gata who will not do this until the site is adopted however the town hall are employing their own staff to take on this work they just need to be trained.
7. M8 rockface – the Architect is telling the mayor’s department that this falls under the community to fix, however he is unhappy with this, so he needs more time to investigate with the architects department.

There is another meeting scheduled for Monday 3^rd Feb and the council should have an update on the budget by then.

  AGM

The AGM will be at the town hall on 17^th Feb 2020.

Members will be voting to approve the accounts, re-elect the committee and the membership fees for the coming year.

The Mayor, Vice Mayor and Architect will be attending at 6pm and the AGM proper will commence after (members only). 

We will be requesting questions from members in advance.

Refreshments will be provided.

There will be microphones for the hard of hearing.

Members are encouraged to attend.

Report by Peter Whitbread

There is strimming and weed spraying planned after mid January.

The council are planning an ornate sign at the rear entrance to the urbanisation. Peter supported this but also stressed that signs for the urbanisation from the roundabout would also be required. The council have requested this in the budget.

Where there are holes in the ground where trees should be the council are looking into a resin material to fill them in. They have also stated that they would like to plant cypress (type) trees, however Peter thinks this may be unrealistic due to the expense he will be doing a walk around with the vice mayor to discuss this. Peter will reiterate that cement may be an affordable option to keep the weeds down.

The vice mayor still wants to provide a second sign with a map of the urbanisation at the entrance pending the budget.

Louise will try and contact the owners of the empty houses at the back of the urbanisation to see if they are clearing the gardens again this year. Also, to address the issues over stagnant water in pools and the situation with regards to unsold houses.

Regarding the collapsed or sinking pavements on M6 Louise has stressed that occupants need to submit individual instancias. Louise will however raise this with the council due to safety issues.

The council have stated that the remains of the Bertolin sign will be removed.

Peter has spoken with the police about youths causing damage in the fairy park and they will increase their patrols.

David Cox requested that trees be planted in Carrer Olivers.

The bank has reimbursed communities on M20 who had overpaid on fees because so many of the houses are unoccupied.

Treasurers report

Amount spent this period                1368.31 euros

Income this period                             1550.00 euros

Cash in hand at the end of May       59.91 euros

Balance at bank at 24-05-2019         9343.44 euros

Balance at bank at commencement of this period {1-1-2019} = 9.134.55 euros

Membership Report

There are 323 members currently.

150 households have updated their membership. Fees can be collected at the AGM although the preferred method would be via bank transfer.

Households who have not paid by the end of March will be removed from the website. 

 We would like to encourage all members to approach any new residents with a view to becoming members

A discussion took place on promoting the association in various languages. The possibility of a poster in various languages is being considered.

Social Committee Report

The next lady’s lunch will take place at El Gauchos

Bingo will continue every month.

AOB

Could members be aware of the hazards created for pedestrians if cars are parked on the pavements.

The next meeting is 15/3/2020